➡️ If you're using LSP.expert V1, click here.

In the case of a big job that needs to be outsourced to more than one supplier because the quantity is very big, you first have to create the normal, billable job for the client (as you would to for any other job). 

Then, you can start outsourcing it to your suppliers:

  • In the Outsourcing tab of the job, click on 'Outsource the job'. In the popup that opens, fill in what needs to be filled in, and don't forget to adapt the quantity (the number of words/pages/lines, etc.) to reflect what this first supplier will have to do/translate/proofread, etc. (You can also change the quantity afterwards in the outsourcing, but it means more clicks.)

    Then, click on 'Search for suppliers'. Once you've found the supplier you're looking for, click on Outsource.

  • For your next suppliers, just repeat the same thing: click on 'Outsource the job' in the Outsourcing tab of the job, fill in the fields and adapt the quantity, select the supplier.

You can see all the outsourcings for a job in the Outsourcing tab of this job.

If you're using LSP.expert V1

Jobs can be defined as “non-billable”, meaning that no income estimate will be calculated and that these jobs won’t appear on any invoices.

In the job details, there is an option to define the job as non-billable.

In the case of a big job (to be invoiced as one job) that needs to be outsourced to more than one supplier, you first have to create the normal, billable job for the client (as you would to for any other job).

Then, in the same group (see our article about the grouping functionality: http://help.lsp.expert/groups-projects/how-can-i-create-a-groupproject-containing-several-jobs), you create one job for every outsourcing you need to do for this job. So one job for every supplier, each with the correct number of words. And you define these jobs as "non-billable".

You will see that these jobs (meant for outsourcing) will have no income estimate, because you defined them as "non-billable". But you can of course outsource these jobs (that's the reason why you created them!) and create a PO to send to your supplier (as you would do with any other job to be outsourced)

When the time will come to send your invoice to your client, you can simply invoice the job as usual. You can even accelerate your invoicing process even more by simply selecting all the jobs from your list (all of them!) and invoice everything in a click using the “Invoice selected jobs” button. Thanks to the « non-billable » option, the system will know which jobs don’t have to be included in the invoice.

You can click on the dot in front of the group items (in your list of jobs) to see the group details. You can see that the non-billable jobs have no amount on the right, but you see (below the pop-up) that you have the outsourcing details of your big job.

To know how to use the LSP.expert supplier portal, see this article: http://help.lsp.expert/en/articles/3340222-getting-started-with-the-supplier-portal

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